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Architectural Bulletin - August 2019

Published: Tuesday, 27th August 2019

Improving the redaction on our planning application forms (England only), Planning Portal announce first annual conference, First global standards for land measurement released and more stories...

The Planning Portal is committed to assisting applicants and agents in achieving GDPR compliance when submitting applications. As part of this commitment, we recently reviewed the information that is included in application forms submitted to local authorities in England that gets published on their planning registers. 

When you complete an application on behalf of a client, you are responsible for entering the required details into the form and providing any relevant supporting documentation.

Due to the nature of the planning process, some of these details will contain personal data about the applicant, and some could contain personal data about a third party (e.g. land owners).

Our recent article explains the changes we are making to improve this process to help protect you and your clients which, we are pleased to announce will be introduced on 30 August.

The Planning Portal are delighted to announce their first annual Conference, Planning Portal Conference 2019, taking place on 14-15 November 2019, at Birmingham Hilton Metropole. 

The event will bring senior-level delegates together from across the private sector and local and national governments, providing an opportunity to discuss the issues affecting planning and building, today and into the years to come. With key, thought leading industry speakers, panel discussions and extensive networking opportunities, it’s the ideal event for senior strategic decision makers of their field to cover pertinent topics which will shape the future of their organisations. 

With the Conference taking place just two weeks after the Brexit deadline, the morning of 14 November will take an in-depth look into the likely impact on planning and building in the short term, and considerations for the future. In addition, there will be insight into Planning Portal application data, offering a wider picture of applications and their trends. 

This will be followed by an afternoon focusing on Technology in Planning, including what AI and other technological advancements mean for planning both now and in the future. Theo Blackwell, the Chief Digital Officer for the Greater London Authority (GLA), will be sharing his insights into GIS and open planning data.   

The event will include a networking Drinks Reception and Gala Dinner on 14 November, where guests can enjoy an evening of entertainment, fine dining and socialising with other industry experts. Friday 15 November will start with a morning discussing the Hackitt Review and the Building Safety Programme’s impact on planning, before considering the different models of housing delivery and the drive to build more houses. The day will end with lunch and a chance to discuss the topics covered over the two days and other fundamental issues with industry leaders.  

Super Early Bird tickets are available until 13 September. For more information and to book tickets, visit our event website.

For information about sponsoring, exhibiting or becoming one of our speakers, please contact us by calling 0117 403 3372 or emailing

Based on the amendments to the Community Infrastructure Levy regulations that take effect from 1 September 2019, we have been working with MHCLG to ensure our CIL forms and information are updated in line with the changes.

All the updated forms (including Form 10 & 11) will be available for downloaded from our CIL section on the afternoon of Friday 30 August. The completely new forms (12, 13 & 14) will be made available by Friday 6 September.

Broadly speaking, the updates make minor amends to all the existing forms, and more significantly:

  • Labels the initial 'Additional Information Form' as 'Form 1'
  • Changes the current numbering of Form 1 (Assumption of liability) to 'Form 2'
  • Removes the references to ‘Self Build’ from the exemptions for residential annexes/extensions (Forms 8 & 9)
  • Replaces the existing Form 2 (Claiming exemption and/or relief) with two new forms (10 & 11) that split the exemption/relief into specific types:
  • Form 10 - Charitable and/or Social Housing relief
  • Form 11 - Exceptional Circumstances relief
  • Add two further forms in regard to claiming relief/exemption post commencement (allowed by the new regulations):
  • Form 12 – Claiming further Charitable / Social Housing relief – essentially the same as new Form 10 (and existing Form 2 minus exceptional circumstances) other than removing requirements over applying before commencement of development
  • Form 13 – Claiming further exemption for self build houses or  residential annexes/extensions – an amalgamation of forms 7 (part 1), 8 and 9 but removing the requirement to apply prior to commencement
  • Add a completely new form (14) in regard to the ability to seek 'Phase Credit' (again, enabled by the new regulations).

What you need to do

For applications in England - From 1 September 2019, you should ensure that any CIL form you submit in England uses a ‘2019’ version (as stated on the bottom right of all the form pages).

For applications in Wales -  We will be providing a legacy set of ‘2018’ versioned forms that do not contain the changes derived from the amended legislation, as they only apply in England. Therefore, you should ensure that any CIL form you submit in Wales uses a ‘2018’ version (as stated on the bottom right of all the form pages).

Warnings will be placed on each form to direct you to the relevant version.

Failure to use the correct versions may result in the Local Authority not accepting the form and asking for the correct version to be resubmitted.

RICS release global best practice for consistent measurement of land.

The Royal Institution for Chartered Surveyors (RICS) has published pioneering draft guidance for the measurement of land. Once adopted, the guidance will have far-reaching implications for development surveyors, planners, designers and government administrators around the world as the new standards become global best practice for the consistent calculation of land measurement and associated metrics.

Instigated by the RICS, which acts worldwide to regulate the property profession in the public interest, the new guidance has been lead-authored by pre-eminent British chartered surveyor and town planer Jonathan Manns.

Consultation on the draft Guidance Note on the 'Measurement of Land for Planning and Development Purposes' runs until September 17, prior to formal adoption at the end of the year.

The draft Guidance provides clear definitions for those measurements which are widely used in the property and planning sectors, advocating consistency worldwide. The following five core definitions have been proposed to assist with the global measurement of land:

  • Land Area: This should be used to refer to the legal title area of land, and is of particular relevance to agents and lawyers as it is the legally demised area of land.
  • Site Area: This should be used to refer to the area of land used for planning application purposes, and is of importance to those involved in the development process as it is to the area to which any permission for development relates.
  • Net Development Area: This should be used to refer to the area from which financial value is directly derived, by virtue of either being income-producing or for sale, and is of relevance to development surveyors and valuers.
  • Plot Ratio: This is the ratio of Gross External Area (GEA) of a building or buildings at each floor area, under the International Property Measurement Standards, to the site area, and is already used as a standard metric for planning and design in certain sectors and jurisdictions.
  • Site Coverage: This is the ratio of the building footprint's GEA to the site area at ground-floor level, and again is already a standard metric for planning and design in certain sectors and jurisdictions.

With over 130,000 qualified and trainee professionals, the RICS promotes and enforces the highest international standards across the built and natural environment. Tony Mulhall, Associate Director of the Land Professional Group at the RICS, which commissioned the work, said: "The RICS is committed to regulating the property industry in the public interest, with the accurate and consistent measurement of land and property being absolutely fundamental to this. This Guidance is an important step forward which will harmonise practice in the built environment profession for the better around the world."

Lead author, Jonathan Manns, is widely acknowledged as one of Britain's foremost urbanists. He is Board Director and Head of Planning and Development at London-based real estate developer Rockwell. He is a writer, speaker, lecturer, campaigner and founder of the APPG for London's Planning and Built Environment. Manns commented: "This guidance represents a step-change in the way that land is measured around the world. By introducing a clear and standardised approach, it will profoundly improve the accuracy and consistency of measurements for those buying, selling and valuing land, as well as those seeking to propose or determine applications to develop it."

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This article was originally published by CIAT